Business more than buying and selling is about calculations and figures. Success of any enterprise big or small greatly depends on well they handle their bookkeeping activities. To determine the success and future of the enterprise it is very crucial that the owners or the management calculate the profits and loss of the company regularly. The accuracy of these calculations greatly depends on

how well the book keeping process has been followed. Bigger companies have a specialized department but what about the small business. Small business where the proprietor or the partners themselves take care of all the issues of the business often cannot dedicate much time to bookkeeping. Understanding the limitations and needs of such enterprises special bookkeeping software has been developed.

The software has been intelligently designed to cover all the aspects and requirements of the book keeping process which include:

1. Keeping track of the spending

2. Keeping track of the debtors and creditors

3. Evaluating earnings against expenditure

4. Monitoring cash flow

Usability of the Software :

One can easily learn to use the software with help of n online tutorial, help file or by referring to the user guide. Moreover the software has been designed for a user-friendly experience. The software offers with several benefits making it profitable expenditure of the business.

1. Use of the software can greatly reduce the pains and time needed for bookkeeping, which is normally done manually by many small business owners.

2. Along with efficiency even the accuracy of the book keeping entries can be increased with help of the software. In fact using this software nullifies all the chances of making any calculation mistake.

3. The software also helps in calculating the tax payments. They simultaneously take care of the tax returns and matters such as consolidated statements for banks while the owners handle the basic inputting of the financial data.

4. The software provides with the instant calculations of the profit and loss of the company and position of other accounts as soon as the relevant entries are made.

5. The software offers an amazing flexibility in filling the invoice. It allows the user to enter entries like sub-total, a percentage discount, a comment etc into the invoice lines.

6. With help of small business accounting software all books of accounts can be maintained at one time.

7. The software in case if there is any mistake rectifies it in all the books at one time when corrections are made in one book.

8. For a small business this book keeping software can save significant cost of hiring an accountant for the same task, which can be done by self.

Features :

Several companies have developed book-keeping software for small business. The basic feature that every software offer include:

1. Sales Feature

Most software normally has a sales feature. With help of this feature the owner can make and save and print a sales quotation, sales order, delivery order, credit memo, sales invoice and records of cash sales. Besides this feature offers a customer master.

2. Purchase Feature

The purchase feature enables the user to maintain the records and print a purchase order; goods received note, debit memo, purchase invoice, and cash purchase. The feature also maintains a vendor master.

3. General Ledger Feature

Small business accounting software is designed with general ledger feature. The feature helps to maintain a general journal, general ledger account and the bank reconciliation.

4. Cash Management Feature

This feature enables to maintain cash receipt and cash disbursement details.

5. Item Management Feature

An Item Management feature helps to maintain and prepare an item master, inventory adjustment records, build and unbuild assembly, price groups and price tables.

6. Reports

Book keeping involves maintaining of several generals. With help of account management software businessmen can easily maintain a trial balance, balance sheet, profit and loss statement, taxable journal, transaction log, and AR and AP aging. Normally the software comes with a report explorer.

7. User administration

This is a very important feature of the software. The user administration is developed for keeping the data secured in the PC. The feature enables the user to have a login protection, user account and user group and function access control.

8. Multi-User Support

This feature makes the software extremely versatile as more than one user can use it with a password access.

Small Business software also work according to GST and VAT systems :

The software has an easy to use program that is designed to maintain complete and accurate accounting of income and expenses of goods that come under the Jurisdictions of GST and VAT. Most programs offer automatic computation of GST or VAT component of each income and expense entry.

Small Business Book Keeping Software is user friendly and inexpensive :

Over the years the software used for book keeping has been empowered with features that make the software easy to use. Moreover the price of the software has reduced greatly making it affordable for all sizes of business.

Using accounting software can relive a small business owner from the time consuming task of manually maintaining the books of accounts. Besides, use of the software assures calculations and book keeping entries that are flawless and complete. Proper bookkeeping is not necessary for determining the business conditions and its trends but also for paying taxes promptly. With help of software one can file returns accurately and in time thus averting much trouble. Software enables a businessman to submit well-maintained, proper and flawless books to his accountant. This not only helps to calculate the figures accurately but also pay taxes in time. Accounting as explained is the most crucial part of any business. Using software enables the user with a holistic picture of the complete business in forms of figures, which is more factual. With a factual picture on the income and expenditure a trader can take required steps to obtain a positive equilibrium. Most importantly with help of the software stock can be evaluated properly, thus frauds can be detected if any.